Getting Started with Cellarion: Your Complete Guide

By jagduvi

Tags: guide, getting started, tutorial, cellar, bottles, features

Creating Your Account

Head to cellarion.app and register with a username, email, and password. You'll receive a verification email — click the link to activate your account, and you're in. If you already have an account, just log in and tick Remember Me to stay signed in.

Your First Cellar

Once logged in, you'll land on My Cellars — the heart of the app. Think of a cellar as a collection. It could represent your actual physical cellar, a wishlist, bottles at a vacation home, or any grouping that makes sense to you.

Creating a cellar

Hit the Create Cellar button, give it a name and an optional description, and pick a color to make it easy to spot. That's it — your first cellar is ready.

Owned vs. shared

Your cellars are split into Owned and Shared. Owned cellars are ones you created. Shared cellars are ones other users have invited you to collaborate on — more on sharing later.

Setting a default

If you have several cellars, you can set one as your default. This is the cellar that opens first and the one the app assumes you're working with when you use quick-access features.

Adding Bottles

Navigate into a cellar and tap Add Bottle. The process has two steps.

Step 1 — Find your wine

You have three ways to identify the wine:

Step 2 — Add your details

Once the wine is identified, fill in your personal details:

You can add multiple bottles of the same wine at once if you bought a case.

Browsing Your Collection

Back in the cellar view, your bottles appear in either a grid or list layout — switch between them with the view toggle.

Filtering and sorting

Use the filters to narrow things down:

Bottle detail

Tap any bottle to see its full detail page. Here you'll find:

From the detail page you can edit the bottle, consume it (marking it as drunk, gifted, or sold), write a public review, upload photos, or report incorrect data.

Organizing with Racks

If you want to map your physical cellar layout, open the Racks tab inside any cellar.

Creating racks

Create a rack, give it a name (e.g. "Left Wall Bottom" or "Kitchen Cooler"), and you get an 8×4 grid representing the physical slots. You can create as many racks as you need.

Placing bottles

Drag and drop bottles from your collection into specific grid positions. This lets you know exactly where each bottle lives — no more digging through shelves.

NFC tags

Cellarion supports NFC tag scanning. Stick an NFC tag on a physical rack and scan it with your phone to jump straight to that rack in the app.

Consuming from the rack

When you pull a bottle from the rack, you can consume it directly from the rack view — the slot clears and the bottle moves to your cellar history.

The 3D Room View

For a more visual experience, switch to the Room tab in your cellar. This gives you an isometric 3D view of your cellar space where you can position your racks in a virtual room layout.

Use edit mode to drag racks around and arrange them how they sit in real life. The view supports undo/redo, and the app warns you if you try to navigate away with unsaved changes.

Cellar History

Every bottle you consume goes into your History tab. This is your wine diary — a record of everything you've drunk, gifted, or sold.

Bottles are grouped by reason (drank, gifted, sold, other), and all your tasting notes and ratings are preserved. You can search through your history and see summary statistics of your consumption over time.

Sharing a Cellar

Wine is better shared. From any cellar you own, open the Share option in the menu. You can invite other Cellarion users and assign them a role:

This is great for couples managing a shared collection, wine clubs tracking group purchases, or friends who want to browse each other's cellars.

Importing Your Existing Collection

Already tracking your wines somewhere else? Cellarion can import your data. Go to Import inside any cellar and you'll find support for:

The import process has three steps:

  1. Upload your file using drag-and-drop or the file picker.
  2. Review the parsed data — the app matches each wine to its database. You'll see exact matches, fuzzy matches that need confirmation, and unmatched entries you can manually search for. There's even an AI auto-match feature for the tricky ones.
  3. Import — confirm and watch the progress bar as your bottles are added.

You can save a draft import session and come back to it later.

Exporting Your Data

Your data is yours. From the cellar menu, choose Export to download your cellar data. This gives you a portable backup you can use however you like.

Analytics (Premium)

The Analytics page is where Cellarion really shines for collectors who want insights. It's available on the Premium plan and offers:

Community

Cellarion isn't just a personal tracker — it's a community of wine lovers.

Reviews feed

The Community page has a reviews feed with two tabs:

Discussions

Switch to Discussions to join conversations about wine. Topics are organized into categories:

You can create new discussions, link them to a specific wine, and reply to existing threads.

Following users

Visit any user's public profile to follow them. You'll see their reviews in your Following feed and discover new wines through the people you follow.

Cellar Chat — Your AI Wine Assistant

Have a question about what to drink tonight? Open Cellar Chat and ask. This AI-powered assistant knows your cellar and can help with:

The assistant suggests specific bottles from your collection. Conversations are saved in your browser so you can pick up where you left off.

Wine Requests

Can't find a wine in the database? Submit a Wine Request from the My Requests page. Include a photo of the label if you have one — the background gets automatically removed for clarity. The admin team will review your submission and add the wine to the shared registry.

Track the status of your requests — pending, resolved, or rejected — right from the same page.

Settings and Preferences

Preferences

Profile

Notifications

Plans: Free vs. Premium

Free

Everything you need to get started — create cellars, add bottles, use racks, participate in the community, and access Cellar Chat. Some limits apply on the number of cellars and bottles.

Premium

Unlocks the full experience — the Analytics dashboard with portfolio insights, maps, and charts, plus higher limits on cellars and bottles. Compare plans on the Plans page and start a free trial if you're eligible.

Support

If something isn't working right or you have an idea for a feature, head to Support. Submit tickets for bug reports, feature requests, or general help — and track their status from open to resolved.

Tips for Getting the Most Out of Cellarion

  1. Start with one cellar and add bottles gradually. You don't have to catalog everything on day one.
  2. Use label scanning — it's the fastest way to add bottles. Point your camera at the label and let the AI do the work.
  3. Set up racks if you have a physical cellar. Knowing exactly where each bottle is saves real time.
  4. Rate everything — even quick ratings help you remember what you liked. Over time, Analytics becomes a goldmine of personal taste data.
  5. Follow other users in the community. You'll discover wines you wouldn't have found on your own.
  6. Enable drink-window notifications so you're alerted when bottles hit their peak.
  7. Import your existing data if you're coming from Vivino or CellarTracker. No need to start from scratch.
  8. Use Cellar Chat when you're standing in front of your cellar wondering what to open. It's like having a sommelier in your pocket.